Five tasks to hand to AI.This week, 20 minutes each.

Before you start

The 4 lines behind every good prompt

Vague question, vague answer. Give these four things and the answer changes:

1. Role: who the AI is for this task ("you are my assistant").
2. Task: one thing, said plainly.
3. Context: the email, the notes, who it is for.
4. Format: how long, what shape, what tone.

The one habit · 10 minutes, once

Tell it who you are, once

AI gives generic answers because it knows nothing about you. Fill this in and save it in your tool's settings (custom instructions, a project, or just the first message of a chat). Every answer after that sounds more like you.

About me
- I am [your job] and I work with [who you help].
- My goal right now: [one sentence].

How I want answers
- Short and direct. Plain words. No filler, no hype.
- If you are not sure, say so. Never invent facts or numbers.
- Ask me a question when my request is unclear.

My tone when you write for me
- [3 words: for example warm, direct, practical]
- Here is something I wrote, copy its style: [paste a short text of yours]

01 · 20 minutes

Clear your inbox

Replies eat an hour a day. Let AI write the first draft; you only correct and send.

1. Paste the email you received.
2. Add one line saying what you want to answer.
3. Read the draft, fix one thing, send.

You are my assistant. Draft a reply to the email below.

What I want to say: [yes / no / propose Tuesday at 2pm / ask for the invoice]
Tone: friendly, direct, no filler.
Length: 5 lines maximum.
End with one clear next step.

Email:
[paste the email here]

02 · 20 minutes

Turn messy notes into a to-do list

After a call or a meeting, notes sit there. This turns them into actions in a minute.

1. Paste your notes, a transcript or a voice-memo transcription.
2. Run the prompt.
3. Copy the task list into your calendar or notes app.

Here are my raw notes from a meeting. Turn them into:

1. A 3-line summary.
2. A task list: one line per task, with who does it and by when.
3. Open questions nobody answered.

If a deadline or an owner is missing, write "not decided" instead of guessing.

Notes:
[paste your notes here]

03 · 20 minutes

One idea, five posts

You have one good idea and no time to post it everywhere. Write it once, let AI adapt it.

1. Write your idea in 3 or 4 sentences, the way you would say it out loud.
2. Run the prompt.
3. Keep the two versions that sound most like you, and edit them.

Here is one idea in my own words. Rewrite it as:

- an Instagram caption (hook in the first line, 60 words max)
- a LinkedIn post (short paragraphs, 120 words max)
- 3 short hooks for a video
- a 5-line email to my list

Keep my words and my tone. No hashtags, no emojis unless I used some, no "game-changer" style language.

My idea:
[paste your idea here]

04 · 20 minutes

Research anything in ten minutes

Before a purchase, a client call or a decision, get the short version first, then dig where it matters.

1. Name the topic and what you need to decide.
2. Run the prompt.
3. Check the two or three facts that matter most against a real source before you rely on them.

I need to understand [topic] well enough to decide [the decision I have to make].

Give me:
1. The 5 things that matter most, in plain words.
2. The options I realistically have, with one advantage and one risk each.
3. What people usually get wrong about this.
4. The 3 questions I should ask before deciding.

Say clearly when you are not sure about something. Do not invent numbers or sources.

05 · 20 minutes

Plan your week

Sunday evening, ten things in your head. Get them into an order you can actually follow.

1. Dump everything you have to do, in any order.
2. Add your fixed appointments.
3. Run the prompt and adjust the plan it gives you.

Here is everything on my plate this week, and my fixed appointments.

Build me a realistic plan from Monday to Friday:
- the 3 tasks that matter most, placed first in the day
- small tasks grouped together
- one free block every day for what comes up
- what I should drop or postpone, and why

Ask me up to 3 questions first if something is unclear.

My tasks:
[paste your list]

My fixed appointments:
[paste them]

Your first week

One task a day

1. Day 1. Save your context (the habit above).
2. Day 2. Clear your inbox.
3. Day 3. Turn one meeting's notes into tasks.
4. Day 4. Write one idea, post it in two places.
5. Day 5. Research one decision you have been putting off.
6. Day 6. Plan next week.
7. Day 7. Pick the task that saved you the most time. Do it again, every week.

Three rules

What to keep in mind

1. Read before you send. AI writes the draft; you stay responsible for it.
2. Check facts that matter. It can be confidently wrong about numbers, dates and names.
3. Keep private things private. No passwords, no bank details, no other people's personal data.